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Terms and Conditions

Code of Conduct


  1. Persons must not wear jewellery or watches during training.

  2. All persons participating in training agree to maintain self-control at all times and maintain care in the application of techniques.

  3. Any person who, in training, exhibits behaviour that, in the judgement of the Instructor, is a danger to other participants, shall not be allowed to continue training until the Instructor determines it is safe to do so.

  4. Any injury or incident must be reported to the instructor in charge with all details of incident documented.


  1. Persons will bow in the appropriate manner upon entering the dojo.

  2. Shoes must be taken off before entering the matted area.

  3. Persons must be punctual, preferably early, so that they are ready to train when class commences. If arriving late, a person must wait at the side of the Training Area until the Instructor indicates that a person may join the class.

  4. Persons must not chew gum whilst training.



All Persons must wear the appropriate clothing/uniform for the class they’re attending.



  1. Persons must always be courteous and helpful to each other, training for mutual benefit.

  2. Physical contact between persons who are training must be appropriate to the situation and necessary for the skill development of those persons.

  3. Sexual harassment, defined as being where a person is subjected to unwanted or uninvited sexual behaviour, will not be tolerated.

  4. Any form of discrimination based on sex, gender, ethnic origin, language, colour, or other form of differentiation will not be tolerated.

  5. Our training space is a political and religion neutral environment. We ask our students refrain from political and religious discussion in the training area.



Responsibility as a parent is just as important as the responsibilities of your child. Your child relies upon you, in most cases to get to training, and attend many other important sessions as required by the instructors. We require you as parents to help enforce these responsibilities/obligations set down by sensei as though you were the teacher yourself. This in turn will develop the discipline and responsibilities you as parents want to see developing in your child. We cannot achieve what you want to see, without your support.



If you have a medical condition that the instructor should be aware of, you should notify him/her prior to training.  During the course of training, if you become ill or have an injury, notify your instructor immediately. There is a difference with pushing yourself in training and putting up with a medical problem that may affect yourself and training.



  1. Students must maintain a level of cleanliness. Your hygiene also affects others.

  2. Fingers and toenails must be clean and short. 

  3. Long hair must be tied back.

  4. Your uniform must be clean and ironed, and in good order.

  5. Keep your body clean.  Make sure your hands are clean. 

  6. If you start bleeding in any way, shape or form, stop immediately and notify the instructor.  Ensure that any blood is cleaned up properly prior to resuming training.

If found breaking any of the above rules may result in instant expulsion from the club and any or all titles, awards and or privileges being revoked.

Child pick up and drop off policy

Any child under the age of 14 is to be accompanied by a parent or guardian when entering or leaving the Adelaide Hills Karate training facility. It is the responsibility of the parent or guardian that your cild/children are informed of this, and know to wait until your arrival to collect your child/children.

Social media disclosure

To ensure transparency and respect for our members, we want to inform you about our policies regarding the use of photos and imagery for social media posts and promotional activities.

By participating in Adelaide Hills Karate Club activities, classes, and events, you acknowledge and agree to the following:

  1. Photography and Videography: We may take photographs or videos during classes, training sessions, special events, or tournaments. These visual materials may include images of club members, instructors, and visitors.

  2. Usage of Visual Materials: Adelaide Hills Karate Club may use these photographs and videos for various purposes, including but not limited to:

  • Social media posts on platforms such as, but not limited to Facebook and Instagram.

  • Promotional material for our club, including brochures, posters, and our website.

  • Public relations and marketing efforts, both online and offline.

  • Educational and training materials.

  1. Consent and Privacy: By accepting these terms and conditions, you are consenting for your or your child's image being used as outlined above. Your continued participation in our club implies your consent for the use of your or your child's image.

  2. Opting Out: If you have concerns about the use of your or your child's image on our social media or promotional materials, please notify us in writing, and we will make reasonable efforts to accommodate your request, subject to practical limitations. Please understand that we may not be able to remove your image from previously published materials.

  3. Contact Information: If you wish to express your preferences regarding the use of your or your child's image or if you have any questions or concerns about our social media disclosure, please contact us via [club contact information].

  4. No photography or videography is to take place inside the training area without prior consent from an Adelaide Hills Karate representative. 

  5. We may make changes to this policy and procedures from time to time to improve the effectiveness of its operation.  Generally, this entire policy will be reviewed in consultation with people utilising our services.

Direct Debit Service Agreement


  • Account means the account held at your financial institution, from which we are authorised to arrange for funds to be debited.

  • Agreement means this Direct Debit Request Service Agreement between you and us.

  • Business Day means a day other than a Saturday or a Sunday or a public holiday listed throughout Australia.

  • Debit Day means the day that payment by you to us is due.

  • Debit Payment means a particular transaction where a debit is made.

  • Direct Debit Request or (DDR) means the Direct Debit Request between you and us (and includes any Form PD – C approved by us in the transitional period).

  • Us or We means Quickpay Pty Ltd, you have authorised by signing a 

  • Direct Debit Request You mean the customer who signed the Direct Debit Request.

  • Your Financial Institution is the financial institution where you hold the account that you have authorised us to debit.


1.1 By signing a DDR, you have authorised us to arrange for funds to be debited from your account. You should refer to the DDR and this agreement for the terms of the arrangement between you and us.

1.2 We will only arrange for funds to be debited from your account as authorised in the DDR OR

1.3 We will only arrange for funds to be debited from your account if we have sent to the address nominated by you in the DDR, a billing advice which specifies the amount payable by you to us and when it is due.

1.4 If the debit day falls on a day that is not a business day, we may direct your financial institution to debit your account on the following business day. If you are unsure about which day your account has or will be debited you should ask your financial institution.

1.5 By signing this document you hereby accept that Quickpay or its associated entities are not liable for any prepayment made on products or services that yet to be rendered. Any prepayments made are the responsibility of your provider and not Quickpay. If the provider is for any reason is unable to refund any payments you hereby notified that Quickpay will not be liable for your prepaid funds.



2.1 We may vary any details of this agreement or DDR at any time by giving you at least fourteen (14) days written notice. 


3.1 Subject to 3.2, 3.3, or 3.4 you may change the arrangements under a direct debit request by contacting us on 1300 659 537.

3.2 Deferment, cancellation or alteration to the debiting schedule outlined over the page will be considered subject to the terms and conditions of any contract/agreement between you and the payee named over the page.

3.3 If you wish to defer a payment you must notify us in writing at least fourteen (14) days before the next debit day.

3.4 Any cancellations made directly with Quickpay do not affect or terminate any contracts, agreements and/or payment obligations you have with the payee named over the page.



4.1 It is your responsibility to ensure that there are sufficient clear funds available in your account to allow a debit payment to be made in accordance with the direct debit request (DDR).

4.2 If there are insufficient clear funds in your account to meet a direct debit payment:

a) You may be charged a fee and/or interest by your financial institution.
b) You may also incur fees or charges payable to Quickpay; and
c) You must arrange for the debit payment to be made by another method or arrange for sufficient clear funds to be available by an agreed time so that we can process the debit payment.

4.3 You should check your account statement to verify that the amounts debited to your account are correct.



5.1 If you believe there has been an error in debiting your account, you should notify us directly on 1300 659 537. Confirm the notice in writing to us as soon as possible so that we may resolve your query quickly.

5.2 If we conclude as a result of our investigations that your account has been incorrectly debited we will arrange with your financial institution to adjust your account (including interest and charges) accordingly. We will also notify you in writing of the amount by which your account has been adjusted

5.3 If we conclude as a result of our investigations that your account has not been incorrectly debited we will respond to your query by providing you with reasons and any evidence for this finding.

5.4 Any queries you have about an error made in debiting your account should be directed to us in the first instance so that we may attempt to resolve the matter between you and us. If we cannot resolve the matter you may still refer it to your financial institution which will obtain details from you of the disputed transaction and may lodge a claim on your behalf.


You should check:

a) With your financial institution whether direct debiting is available from your nominated account as direct debiting is not available on all account types.
b) Your account details are correct by checking them against your bank statement; and
c) With your financial institution before completing the DDR if you have any queries on how to complete the DDR.


7.1 We will keep any information (including your account details) in your DDR confidential. We will make reasonable effort to keep any such information we have about you secure and to ensure that any of our employees or agents who have access to information about you do not make any unauthorised use, modification, reproduction or disclosure of that information.

7.2 We will only disclose information we have about you:

a) To the extent specified by law; or
b) For the purpose of this agreement (including disclosing information in connection with any query or claim).




8.1 If you wish to notify us in writing about anything relating to this agreement, you should write to the address at the top of the page.

8.2 We will notify you by sending a notice in the ordinary post to the address you have given us in the DDR.

8.3 Any notice will be deemed to have been received two (2) business days after it has been posted.

9.   NOTICE OF DISCLOSURE (Privacy Act 1988)

9.1 We may give information about you to a credit reporting agency for the following purposes:

a) To obtain a consumer and commercial credit report about you, and/or
b) Allow the credit reporting agency to create or maintain a credit information file containing information about you.


9.2 This information is limited to:

a) Identity particulars - your name, sex, address (and the previous two addresses), date of birth, name of employer, and drivers license number.

b) Your application for credit or commercial credit - the fact that you have applied for credit and the amount.
c) The fact that we are a current credit provider to you.
d) Repayments which are overdue by more than 60 days, and for which debt collection action has started.
e) Advice that your repayments are no longer overdue in respect of any default that has been listed.
f) Information that, in the opinion of us, you have committed a serious credit infringement (that is, acted fraudulently or shown an intention not to comply with your credit obligations).

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